PTC Committee Volunteer Opportunity - Art Enrichment

VOLUNTEER COMMITMENT AND DUTIES

TWO YEAR COMMITMENT AT THE MINIMUM.

Chair or Co-chair

Works best to have 4 volunteers in total. Two outgoing volunteers and two incoming volunteers similar to how the Executive Board’s President and Vice President positions are structured.

These volunteers:

  • Communicate with Ogden administration, teachers, and PTC board.

  • Submit a budget to PTC board for approval.

  • Facilitate SUG sign-up process. Create messaging, monitor volunteer amounts within classrooms, ask for more volunteers through the PTC newsletter, and follow up with a welcome letter and introduction meeting date to all volunteers. Work alongside Volunteer Coordinator/SUG committee.

  • Use the PTC newsletter if needed. Create messaging and work with the Communications committee.

  • Create all classroom schedules for the year. Ask teachers for selected dates, populate forms with teacher dates and Volunteer Coordinator/SUG volunteer information,  inform Classroom Lead on how to use and execute sign-up process, and submit all final forms to administration.

  • Coordinator/SUG volunteer information, inform Classroom Lead on how to use and execute sign-up process, and submit all final forms to administration.

  • Plan and conduct Introduction Meeting.

  • Communicate, manage, and guide volunteers.

  • Inventory, stock and maintain Art Closet supplies, and tidiness.

  • Review and amend the art lesson plan and curriculum. Make sure lessons are current and located in both art bags and the website.

  • Plan and execute Art Show at Ogden’s Open House while working with the Open House committee.

  • Update website. Create messaging and make sure content is current. Work with the Communications committee to achieve this.

YEAR COMMITMENT AT THE MAXIMUM.

Class Lead

This parent works with the PTC Art Enrichment Chairs to provide scheduling and communication to volunteers in their classrooms. The Class Lead duties are as follows:

  • Contact parent volunteers via e-mail to cover lesson dates and coordinate volunteers to either lead or help with lesson using parent preferences for dates/times

  • Send final schedule to volunteers, teachers and PTC Art Enrichment Chairs

  • Send reminders to teachers, Lesson Leads and Lesson Helpers one week prior to lesson date to make sure everyone is on schedule

Class Leads can, but do not have to, volunteer as a Lesson Lead or Lesson Helper.

FOUR TIMES A YEAR COMMITMENT AT THE MAXIMUM.

Lesson Lead

This volunteer leads the lesson with a presentation on the artist/type of art and provides instructions for creating the art project. For each classroom, there is a minimum of 2 volunteers needed per one-hour lesson.

Lesson Helper

This volunteer is responsible for helping the Lesson Lead with instruction, the art lesson itself as well as set up and clean up in the classroom. For each classroom, there is a minimum of 2 volunteers needed per one-hour lesson.

Timeline

August and September

  • Volunteers sign up. PTC Communications and SUG committee sends out a Sign Up Genius volunteer request. See the PTC Newsletter for details.

  • Teachers submit dates by the last week of September.

  • Introduction meeting held for all volunteers wishing to participate.

October

  • Chairs distribute scheduling, artist topics and, sign-up forms to Classroom Leads.

  • Classroom Leads facilitate sign-up process within their own classroom and secure Lesson Leads and Helpers for every artist/topic Lesson.

  • Classroom Leads submit final classroom scheduling back to Chair and Teachers. Chairs submit to Ogden Administration.

October through June

  • Artist/topics Lessons begin for Lesson Leads and Helpers inside each classroom.

April

  • The Art Show is planned and held at Ogden’s Open House

Budget for art enrichment includes:

  • Introduction meeting supplies

  • Art supplies

  • Art posters and books

  • Open House Art Show items