Directory

Call Me… The directory committee collects teacher information and student data from registration and compiles it into a concise, easy to read “phone book” that lists each student by class, as well as alphabetically. Once the information has been compiled, cross referenced, type-set and proofed, the job is bid out to local printers for the actual printing of these books. The books are then distributed to all families early in the school year.

Contact the appropriate Committee Chair for more information or to volunteer.

Budget

$900

How is your budget primarily used

Budget pays for the cost of printing the books

Volunteers

 This is a 1 or 2 person job - one to do the data work and layout and one to deal with printing and distribution, or one person to do the entire thing.  

Responsibilities and Timeline

In May, produce a directory and email sign-up form to be included in the Registration Packets.  This form can be produced using data from the PTC Directory Database, for those families returning to Ogden the following year.

Collect these forms at Registration and update the PTC Directory Database with any new information.

Obtain class listings from the School Office on Registration Day, get an update on the first day of school, and get a final listing after the 2nd week of school.  Verify with the office that the class listings have stabilized.

Place each student into the correct classroom in the Directory Database.

Do a mail-merge from the Directory Database into the Directory format.

Add additional pages, such as teacher and staff contact information, PTC Committee Information, District contacts, and class listings.

Design a cover.

Submit the completed draft for final approval from the school office.

Once approved, send directory to the printer - Allow for one directory for each family, one for each teacher, one for each office staff, and about 50 extras for people who want to purchase additional copies.

Distribute the Directories to classrooms, Family Count.

Maintain the database throughout the year, updating any new email and address information as well as adding any new students.

An optional update to the Directory can be distributed at mid-year.